CHILD DEVELOPMENT AGENCY

PROGRAMMES DIVISION

FOURTH QUARTER PERFORMANCE REVIEW

2004/04/29

INTRODUCTION

 Ø      During the Fourth Quarter under review, the Division continued to pursue activities to respond to the needs of children while enhancing Service Delivery.

 Ø      The Division experience significant challenges particularly on the Field Service with respect to replacement of Children’s Officers who either resigned or were on leave.

 Ø      Certain positions in Institutions were filled after appropriate submission.  The Human Resources Management and Administration Division continue to collaborate with the Programmes divisions to respond to the requests on a needs basis.

 Ø      The provision of appropriate office accommodation has not been realized as anticipated.  Building identified and assessed should be ready for occupancy shortly.

TO IDENTIFY CHILDREN IN NEED OF CARE

 INTAKE/INVESTIGATIONS

 Ø      Children’s Officers continue to use the new Intake Forms to record cases referred to the Agency.  Regional Teams continue to monitor the use of the forms and no difficulties have been identified.

 Ø      The target was to respond to all cases referred to the Agency.  During the period under review, 3227 new referrals were received.  All cases had appropriate intervention and follow up action.

 

ü      Cases referred to Agency

27

ü      Cases referred to other Agencies

659

ü      Cases requiring Investigations

41

ü      Cases Investigated

30

 

OVERSEAS INVESTIGATION

During the quarter, thirty five (35) new requests were received from oversees Agencies for investigation.  The target was to complete 75% of these investigations.  O f the number received twenty three (23) cases were concluded which is 60%.

REGION

RECEIVED

COMPLETED

Western

  3

 2

Southern

  8

 5

North East

  5

 3

South East

19

13

 

35

23

COURT

Children’s Officers provided services to the Juvenile/Family Courts in disposing of cases. The Child development Agency was represented at all sittings of the Courts and the children from the various Child Care Institutions were presented for decisions to be taken. There was delay in the completion of some reports.  The following were reasons advanced for the delays

Shortages of officers

 Difficulty locating parents/relatives

Inaccessibility to volatile area

 Insufficient information provided by some children and the need for advertisement

 

The following is a regional breakdown of court orders:

REGION

FIT PERSON ORDER

SUPERVISION ORDER

Western

33

 27

Southern

 19

  6

North East

 19

  4

South East

 94

 42

 

165

 79

CHILDREN IN CARE FACILITATED

ADMISSION FORMS

 The decision taken to institute a standardized admission forms for Child Care Institutions has not been realized.  The draft form has been circulated for comments so that adjustments can be made.  This will be pursued for implementation in the present quarter.

 PROPOSED DONATION – PLACE OF SAFETY

 The proposal to establish a Place of Safety in the North East Region has not progressed as anticipated.  Delays have been experienced in having site visit with Technical Officers from Health Facilities Maintenance Unit to further explore the proposal.

 Director, Human Resources and Administration is now pursuing other options.

 CHILDREN IN CARE REHABILITATED

 FOSTER CARE

The strategy for the quarter was to improve the recruitment and retention of foster parents for the programme. The target was to effect sixty (60) new placements for the quarter.  The target was not realized as only forty nine (49) were made.  This quota of placement was affected by Staff shortage, unsuitability of some persons who offer themselves and specific requests made by some persons (age and gender).

 

REGION

FIRST QUARTER

SECOND QUARTER

THIRD QUARTER

FOURTH QUARTER

Western

22

12

12

19

Southern

 2

21

-

10

North East

 6

7

6

 5

South East

14

17

30

15

 

44

75

50

49

REINTEGRATION (H.O.T.)

Recognizing that family based placement is the preferred option, emphasis was placed on the reintegration of children with family members.  This was in keeping with the Agency’s overall strategy of supporting family reintegration.  The target for the quarter was to reunite eighty (80) children with their families. During the period only 50% of the target was achieved with forty (40) new placements made.

This low placement was affected by the following:
  Economic situation of some parents
  Poor adjustment by some children
  Poor behaviour exhibited by children
  Unwillingness by some parents to resume care
  Violence in some locations thus affecting decision

 

REGION

FIRST QUARTER

SECOND QUARTER

THIRD QUARTER

FOURTH QUARTER

Western

3

10

-

2

Southern

 9

19

-

10

North East

 7

13

8

7

South East

33

37

26

21

 

80

75

34

40

INSTITUTIONAL CARE

There were no set targets for placement in Children’s Home but the overall objective was to utilize this treatment modality as minimally as possible. However, institutional placement continues to be used extensively. During the quarter ninety one (91) children were placed in Children’s Homes.

 

CHILDREN PLACE IN CHILDREN HOMES

FIRST QUARTER

SECOND QUARTER

THIRD QUARTER

FOURTH QUARTER

120

112

91

91

 

Ø

Case conferences were held at least three (3) Government and many private Children’s Homes.  Children’s Officers attended these conferences.

Ø

Group and individual counseling sessions were held with children in Children’s Homes and Places of Safety catering to older children

Ø

Parents were invited and participated in Parent groups at two Government Children’s Homes. This activity will be accelerated to become operational in all Homes.

Ø

Medical appointments were kept for all children in Institutions.  However, some children missed their psychiatric appointment and concerted effort must be made to ensure that these are strictly adhered to.

Ø

Children in Institutions attended a variety of community based schools, trade training activities on or off compound.

 MONITORING

Ø

Monitoring Officers assigned task pf completing Physical Audit of all Child Care Institutions. This was completed during the quarter and reports submitted.

Ø

All serious cases/critical incidents to be investigated by Monitoring Officers.100% of reported cases investigated and those included three (3) deaths in Institutions.

Ø

Assessment of two new facilities undertaken during quarter and reports submitted.

Ø

Other specific assignment completed as required e.g. Assessment of Isolation Areas/Strong Rooms at Government Child Care Institutions.

  OTHER ACTIVITIES

 PROTOCOL FOR ADOPTION

 Protocol completed and distributed to Regional Directors to guide Children’s Officers in handling of cases for adoption.

 ADVERTISEMENTS

 Targets set to publish at least 12 advertisements to locate parents of children.  Ten (10) advertisements undertaken with no response to six and Social Workers awaiting the expiration of mandatory period.

 CARE PLAN

 Target to complete some was not realized.  The document is now being finalized to become operational on 2004.06.01 commencing with all new cases.

 

TABLE SHOWING CHILDREN IN INSTITUTION 2004/03/31

CATEGORY

NO. OF INSTITUTIONS

POPULATION

Government P.O.S

 8

582

Government Children’s Home

 5

354

Private P.O.S

 4

 98

Private Children’s Home

43

1536

 

60

2570

 

TABLE SHOWING CHILDREN IN CARE 2004/03/31

Number in Foster Care

873

Number in Place of safety

680

Number in Children’s Home

1890

Number on Home on Trial

704

Number on Supervision Order

522

Others

221

 
 4890

 

FOSTER CARE APPLICATION – QUARTER 2004.03.31

REGION

CURRENT FOSTER PARENTS

APPLICATION RECEIVED

NUMBER ASSESSED

NUMBER TRAINED/SUITABLE

Western

286

37

23

15

Southern

123

12

8

2

North  

103

20

20

9

South East

196

25

25

14

 

708

94

76

30